What is happening :

From January we will be asking organisations to start using the new Upload function to submit data. This will be available on the Safety Thermometer website from Monday the 8th January 2018.  

The upload function will replace the current e-mail submissions method, which will be phased out by April 2018.

Please review the user guide for information on the process and how it works!

 

Why & What does this mean for me?

 Currently we spend a significant amount of time collating and processing the Safety Thermometer data from the files that are e-mailed to us each month.

By phasing out emailed data submission, we can turn around the data faster,which will give us more time and resource to continue to improve the Safety Thermometer.

 

Uploading the Data to the website will :

  • Give you full control over the data set- you can add, edit, delete and move around data
  • Give you a faster more consistent experience over the excel tools
  • Full control and transparency over the data load process – No Magic black box processing; you have full control of any decisions needed in the import process
  • Allow you to export your data at any time, you can export the whole data set or specify wards and date ranges to extract.
  • Give you access to set up users to collect and manage data on behalf of your organisation

 

The First time you load data : The system will scan the data and set up wards and load in your historical data set.

-          If you are considering moving over to using the online system you will only need to do this ONCE! And our team will happily help you through the process and even load up your historical data and add users for you.

 

Subsequent uploads: the system will scan the data and alert you to changes and differences. You have full control of the data and can make key decisions when uploading, for example if there is an unrecognised ward name in the data set you can decide to Create that ward on the system or assign that data to an existing ward name if it is a spelling mistake! You only need to load New / changed data on an ongoing basis.

 

Want to keep using your existing processes / generating exports from other systems?

If you want to keep using the excel tool or have other systems that collect the data and generate an output for submission each month, you are more than welcome to continue to do that.

It is not a problem – You will just need to load up the file each month, the system will prompt you for actions. You will only need to upload new data or changes, the system will maintain your previous data.

Contact the support team if you need more info.

 

Not sure how the webtools work?  

The ST Team is here to help you, drop us a line and our support staff will be able to give you walkthroughs of the system

 From January we will be holding weekly webex’s to walk you and your staff through the system

 

Do I have to use the new method in January?

We realise that this can seem daunting, please don’t panic! We would like to see people moving over and start using the upload from January so it’s a good time to start having a look at the documentation and booking onto a webex.

If you want to be in the advance guard and jump on straight away don’t hesitate and get in touch and we will help you to get up and running with the system.

We will be proactively contacting you all and working with you to move over to the uploader from the new year.

 

Can I test it out beforehand?

Yes you can get in touch with our support team and they will set you up to test out the system in our sandbox